Moving your place of business is no small task, and will require a large amount of planning and preparation. This will be key in making sure your relocation goes smoothly and to ensure a minimal impact on your business and employees. When planning your office relocation, there are a few useful processes to follow that can help you achieve a quick and easy transition.
Choosing the right premises
This will be quite time consuming, as you will want to make sure that any potential new business space meets all your requirements. As a result, this should be done as soon as possible. It can be helpful to set a deadline for selecting new premises, as searching and viewing new spaces can be time consuming and easily take longer than expected. There are numerous areas to consider when choosing a new office space, such as service charges and rates, but also space and expansion needs. Make sure you are very thorough as overlooking even the smallest detail could be costly.
This will be the key stage in any relocation, and should be started as soon as possible. Staff should also be informed as soon as a decision to move is reached, and informed of what will be expected of them in the coming months until the move occurs. Some things that can be dealt with immediately are the backing up of key data, and you might also consider moving any bulky unused reference documents into storage until the move is complete.
Get staff involved
While staff should never be required to do any heavy lifting or other activities that might put them at risk under health and safety, there are a number of ways they can be included in the moving process and in turn contribute in a positive way towards the goal of a smooth relocation. For a start, responsibility can be shared in a company move. You might even consider allocating some staff to a moving team, to deal with some of the planning and storage elements. Further more, each member of staff can be given responsibility for their own files and workspace, distributing the pressure of the move so that key areas in management are not overwhelmed.
Choosing the right removal company
While there are many options available when it comes to office removal specialists, think carefully about your requirements and make sure to shop around a bit before committing to a company. You’ll want someone professional and efficient that are able to get your equipment in place quickly, but also take care when handling delicate essentials such as computers and servers. Asking around business associates that might have moved office in your area recently is a good way of getting some valued opinions on which company has the best service for your move, but either way be sure to thoroughly research any potential companies. Although it may seem tempting to go with the cheapest option, it may end up costing your business more money in the long run through damaged goods or overrunning your moving schedule.
Be realistic with your schedule
Moving is never going to be totally problem free, so try to give yourself a few days either side of your move to deal with potential problems and get everything up and running. Being overly optimistic with your schedule will only end up causing problems in the long run. Make sure call forwarding is in place well in advance and will cover your settling in period, and reschedule any important meetings to a few days after your schedule is complete to be safe.